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City Clerks Division


The City Clerk's Division provides legislative support services to City Council, its Standing and Special Committees, Administration, the Development Appeal Board and the Board of Revision. As part of its legislative support services, the City Clerk's Office ensures that the process of Council is followed as prescribed in the Council Procedures By-law and applicable Territorial and Federal legislation.

The City Clerk's Division coordinates reports and information received from the various Departments of the City, as well as outside sources, for the preparation of Agendas and also attends the various meetings to record the minutes of proceedings. All copies of original Minutes and By-laws are retained in the City Clerk's Office, along with the Official Corporate Seal of the City.

The City Clerk's Division conducts all Municipal General Elections / By-elections, and Voter Borrowing Approval Referendums in accordance with the prescribed legislation.

The City Clerk's Division is also responsible for the City's Public and Statutory Information Program and produces a weekly information flyer that is distributed to all deliverable addresses within the municipality. The Clerk's Office also maintains the City's website content.

Lastly, the City Clerk's Division assists all City Departments with Records Management Practices and provides training in electronic records management software.